Payroll Services
Full-service payroll with direct deposit, federal and state payroll tax filings, W-2s and new-hire reporting.
How BATS handles payroll services
Payroll mistakes create penalties fast, and payroll tax rules differ in every state. We run payroll on schedule, make tax deposits, file quarterly and annual returns and handle year-end forms, including owner payroll for S corporations.
We work with clients in all 50 states and Washington, D.C., so state-specific rules are covered whether you are in one state or several.
Who this is for
- Small businesses with employees
- S corporation owners paying themselves a salary
- Employers hiring in a new state
- Businesses switching from a payroll provider that is not working
Everything covered in this service
Payroll processing and direct deposit
Federal and state payroll tax deposits
Quarterly Form 941 and annual Form 940
State withholding and unemployment filings
Year-end W-2 and W-3 filing
New-hire reporting and multi-state setup
The paperwork behind payroll services
| Form 941 | Quarterly federal withholding, Social Security and Medicare |
|---|---|
| Form 940 | Annual federal unemployment (FUTA) tax |
| Forms W-2 and W-3 | Year-end wage statements for employees and the Social Security Administration |
| Form W-4 | Employee federal withholding certificate |
| Form I-9 | Employment eligibility verification kept by the employer |
| State returns | State withholding and unemployment insurance filings |
What we'll need from you
Have these ready and your first meeting goes much faster. Don't worry if something is missing; we'll help you find it.
- Completed W-4s and state withholding forms
- Pay rates, schedules and hours
- Benefit and retirement plan deductions
- State payroll account numbers
- Prior payroll reports if switching providers
How it works, step by step
Set up
We register state accounts and configure payroll.
Run payroll
You approve hours and we process pay on schedule.
Deposit and file
We make tax deposits and file required returns.
Year-end
We issue W-2s and reconcile the year.
Why clients choose BATS for payroll services
Reconciled every month
Every account tied out to its statement, not just categorised.
Tax-ready books
Set up to flow straight into your business return.
Clear reporting
Plain-English summaries with the numbers that matter.
Scales with you
Add payroll, AP/AR or CFO support as the business grows.
Payroll Services FAQs
11 answers to the questions clients ask us most. Don't see yours? Ask us directly.
What payroll returns does an employer file?
Generally a quarterly Form 941 for withholding and FICA, an annual Form 940 for federal unemployment, plus state withholding and unemployment returns.
Can you handle employees in several states?
Yes. We register you in each state and handle the separate withholding and unemployment accounts.
Should a contractor be on payroll?
It depends on how the work is controlled. Misclassification brings back taxes and penalties, and we can review your workers.
How often must payroll taxes be deposited?
Federal deposits are made monthly or semi-weekly depending on the size of your past payroll tax liabilities. Very large payrolls may have next-day deposit rules.
What is the trust fund recovery penalty?
Taxes withheld from employees' pay are held in trust for the government. If they are not paid, the IRS can hold responsible owners and officers personally liable.
Are there state rules on how often I pay employees?
Yes. Many states set minimum pay frequencies and rules for final paychecks. We set your schedule to comply.
Can you handle benefits deductions?
Yes, including pre-tax retirement contributions and health insurance, so wages and taxes are calculated correctly.
Do you offer direct deposit?
Yes. Employees can be paid by direct deposit and access pay stubs and W-2s online.
Which accounting software do you support?
QuickBooks Online and Xero most often, along with common payroll, bill pay and e-commerce tools.
Can we start partway through the year?
Yes. We bring the books up to date from the start of the year, then continue monthly.
How do we communicate with you?
By email, our client portal and scheduled calls. You have a named contact who knows your business.
Often paired with this service
1099 & W-2 Filing
Year-end 1099-NEC, 1099-MISC and W-2 preparation and e-filing, with W-9 collection and TIN matching.
Learn moreTax Planning & StrategyS Corporation Tax Strategy
S corp elections, reasonable salary analysis, payroll setup and annual 1120-S compliance that turn the election into real savings.
Learn moreAccounting & BookkeepingBookkeeping Services
Monthly bookkeeping, bank reconciliations and financial reports so your numbers are always current and tax-ready.
Learn morePayroll Services in every state
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- Washington, D.C.
- West Virginia
- Wisconsin
- Wyoming
Popular cities
- Birmingham, AL
- Anchorage, AK
- Phoenix, AZ
- Little Rock, AR
- Los Angeles, CA
- Denver, CO
- Bridgeport, CT
- Wilmington, DE
- Jacksonville, FL
- Atlanta, GA
- Honolulu, HI
- Boise, ID
- Chicago, IL
- Indianapolis, IN
- Des Moines, IA
- Wichita, KS
- Louisville, KY
- New Orleans, LA
- Portland, ME
- Baltimore, MD
- Boston, MA
- Detroit, MI
- Minneapolis, MN
- Jackson, MS
- Kansas City, MO
- Billings, MT
- Omaha, NE
- Las Vegas, NV
- Manchester, NH
- Newark, NJ
- Albuquerque, NM
- New York City, NY
- Charlotte, NC
- Fargo, ND
- Columbus, OH
- Oklahoma City, OK
- Portland, OR
- Philadelphia, PA
- Providence, RI
- Charleston, SC
- Sioux Falls, SD
- Nashville, TN
- Houston, TX
- Salt Lake City, UT
- Burlington, VT
- Virginia Beach, VA
- Seattle, WA
- Washington
- Charleston, WV
- Milwaukee, WI
- Cheyenne, WY
Get help with payroll services
Book a consultation and get a clear plan for your taxes and books, wherever you are in the U.S.