1099 & W-2 Filing
Year-end 1099-NEC, 1099-MISC and W-2 preparation and e-filing, with W-9 collection and TIN matching.
How BATS handles 1099 & w-2 filing
Every January, businesses must report payments to contractors and employees on time or face per-form penalties. We collect W-9s, prepare 1099s and W-2s, e-file them with the IRS and states and deliver recipient copies.
We work with clients in all 50 states and Washington, D.C., so state-specific rules are covered whether you are in one state or several.
Who this is for
- Businesses that pay contractors
- Employers issuing W-2s
- Landlords and property managers paying vendors
- Anyone who missed last year's filings
Everything covered in this service
W-9 collection and TIN verification
Form 1099-NEC and 1099-MISC preparation
W-2 and W-3 preparation
IRS and state e-filing
Recipient copy delivery
Corrected forms and late-filing cleanup
The paperwork behind 1099 & w-2 filing
| Form W-9 | Collects a payee's name, tax ID and classification |
|---|---|
| Form 1099-NEC | Nonemployee compensation paid to contractors |
| Form 1099-MISC | Rents, prizes and other miscellaneous payments |
| Forms W-2 and W-3 | Employee wages and the transmittal to the Social Security Administration |
| Form 1096 | Transmittal for paper-filed information returns |
| IRIS / FIRE e-filing | The IRS systems for filing information returns electronically |
What we'll need from you
Have these ready and your first meeting goes much faster. Don't worry if something is missing; we'll help you find it.
- List of vendors and contractors paid during the year
- Total paid to each, and how (check, ACH, card or app)
- W-9s on file
- Payroll records for W-2s
How it works, step by step
Gather payees
We review your vendor payments and collect W-9s.
Prepare forms
We prepare each form from your records.
File
We e-file with the IRS and required states.
Deliver
We send copies to recipients and keep records.
Why clients choose BATS for 1099 & w-2 filing
Reconciled every month
Every account tied out to its statement, not just categorised.
Tax-ready books
Set up to flow straight into your business return.
Clear reporting
Plain-English summaries with the numbers that matter.
Scales with you
Add payroll, AP/AR or CFO support as the business grows.
1099 & W-2 Filing FAQs
11 answers to the questions clients ask us most. Don't see yours? Ask us directly.
When are 1099-NEC forms due?
January 31, both to the IRS and to recipients.
Do I issue a 1099 to a corporation?
Generally not for services, with exceptions such as payments to attorneys.
What if I paid by credit card or PayPal?
Payments made through card networks and payment apps are generally reported by those platforms, not by you.
What's the difference between 1099-NEC and 1099-MISC?
1099-NEC reports payments for services by non-employees. 1099-MISC covers other payments, such as rent, prizes and certain legal settlements.
What is the reporting threshold?
For many years it was $600. Recent federal legislation raises it to $2,000 for payments made after 2025, with inflation adjustments later. We confirm the threshold for the year being filed.
Do I have to e-file?
If you file 10 or more information returns in total in a year, the IRS generally requires electronic filing.
What if a contractor won't give me a W-9?
You may be required to withhold 24% backup withholding from payments until they provide a valid taxpayer ID.
Do I send 1099s to LLCs?
It depends on how the LLC is taxed. LLCs taxed as sole proprietorships or partnerships generally get a 1099; those taxed as corporations generally don't, with exceptions such as legal fees.
Which accounting software do you support?
QuickBooks Online and Xero most often, along with common payroll, bill pay and e-commerce tools.
Can we start partway through the year?
Yes. We bring the books up to date from the start of the year, then continue monthly.
How do we communicate with you?
By email, our client portal and scheduled calls. You have a named contact who knows your business.
Often paired with this service
Payroll Services
Full-service payroll with direct deposit, federal and state payroll tax filings, W-2s and new-hire reporting.
Learn moreAccounting & BookkeepingBookkeeping Services
Monthly bookkeeping, bank reconciliations and financial reports so your numbers are always current and tax-ready.
Learn moreIRS Representation & ResolutionIRS Notices & Letters
Fast, accurate responses to IRS and state tax notices such as CP2000, CP14 and identity verification letters.
Learn more1099 & W-2 Filing in every state
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- Washington, D.C.
- West Virginia
- Wisconsin
- Wyoming
Popular cities
- Birmingham, AL
- Anchorage, AK
- Phoenix, AZ
- Little Rock, AR
- Los Angeles, CA
- Denver, CO
- Bridgeport, CT
- Wilmington, DE
- Jacksonville, FL
- Atlanta, GA
- Honolulu, HI
- Boise, ID
- Chicago, IL
- Indianapolis, IN
- Des Moines, IA
- Wichita, KS
- Louisville, KY
- New Orleans, LA
- Portland, ME
- Baltimore, MD
- Boston, MA
- Detroit, MI
- Minneapolis, MN
- Jackson, MS
- Kansas City, MO
- Billings, MT
- Omaha, NE
- Las Vegas, NV
- Manchester, NH
- Newark, NJ
- Albuquerque, NM
- New York City, NY
- Charlotte, NC
- Fargo, ND
- Columbus, OH
- Oklahoma City, OK
- Portland, OR
- Philadelphia, PA
- Providence, RI
- Charleston, SC
- Sioux Falls, SD
- Nashville, TN
- Houston, TX
- Salt Lake City, UT
- Burlington, VT
- Virginia Beach, VA
- Seattle, WA
- Washington
- Charleston, WV
- Milwaukee, WI
- Cheyenne, WY
Get help with 1099 & w-2 filing
Book a consultation and get a clear plan for your taxes and books, wherever you are in the U.S.