Outsourced Accounting Department
A complete finance back office: bookkeeping, AP/AR, payroll coordination, monthly close and reporting, run by one team for a fixed monthly fee.
How BATS handles outsourced accounting department
Most growing businesses need an accounting department long before they can justify building one. BATS provides the full function as a service: a bookkeeper, an accountant who closes the month and a senior reviewer, plus fractional CFO support when you need it. Everything runs on documented processes in your systems, so the work continues smoothly as you grow or bring roles in-house later.
We work with clients in all 50 states and Washington, D.C., so state-specific rules are covered whether you are in one state or several.
Who this is for
- Businesses that have outgrown a part-time bookkeeper
- Companies replacing an in-house accountant who has left
- Founders who want reliable monthly numbers without hiring a team
- Multi-entity businesses that need consolidated reporting
Everything covered in this service
Bookkeeping, reconciliations and month-end close
Accounts payable and receivable
Payroll processing or coordination with your payroll provider
Monthly financial statements and management reports
Budget vs. actual and cash flow forecasting
Year-end coordination with your tax preparer or our tax team
The paperwork behind outsourced accounting department
| Monthly close | Books closed and reconciled on a set calendar |
|---|---|
| Management report pack | P&L, balance sheet, cash flow and KPIs |
| Budget vs. actual | Variances explained in plain English |
| Cash forecast | Rolling view of cash for the weeks ahead |
| AP/AR and payroll | Run or coordinated on your schedule |
| Monthly review meeting | Results and decisions discussed with your BATS lead |
What we'll need from you
Have these ready and your first meeting goes much faster. Don't worry if something is missing; we'll help you find it.
- Access to accounting, banking, payroll and bill pay systems
- Recent financial statements and tax returns
- Organisation chart and approval limits
- Current budget, if any
How it works, step by step
Assess
We review your current books, systems and reporting needs.
Design
We set up the close calendar, approval controls and reporting package.
Run
Your BATS team runs daily, weekly and monthly accounting tasks.
Advise
Each month we review results with you and flag decisions that need attention.
Why clients choose BATS for outsourced accounting department
Your brand, your clients
We work behind the scenes; you keep the relationship.
Your systems and standards
We follow your checklists, software and review process.
Security first
Confidentiality agreements, a written security plan and role-based access.
Flexible capacity
Scale up for tax season and down afterward, or keep dedicated staff year-round.
Outsourced Accounting Department FAQs
12 answers to the questions clients ask us most. Don't see yours? Ask us directly.
How is this different from bookkeeping alone?
Bookkeeping covers recording and reconciling transactions. An outsourced department adds AP/AR, payroll coordination, management reporting, forecasting and senior review.
Can we bring the work in-house later?
Yes. Processes are documented in your systems, and we help hand over to an internal hire when you are ready.
Do you work with multiple entities?
Yes, including intercompany entries and consolidated reporting.
Who will we work with?
A named team: a day-to-day accountant, a reviewer and a client lead who meets with you monthly.
How is pricing set?
A fixed monthly fee based on transaction volume, number of entities and reporting needs, agreed before work starts.
How long does onboarding take?
Usually a few weeks, depending on the condition of your books and the number of systems involved. Any cleanup is scoped before we start.
Do you replace our bookkeeper?
It depends. Some clients replace an existing bookkeeper; others keep them and add BATS for close, review and reporting.
Can you support an audit or due diligence?
Yes. We prepare schedules and respond to auditor or buyer requests, and coordinate with the audit firm.
Do you handle taxes too?
Our tax team can prepare business and owner returns, so the books and returns stay consistent.
Who is the outsourcing service for?
CPA and EA firms, bookkeeping practices and businesses that need dependable accounting capacity without hiring more full-time staff.
How do you protect confidential data?
We sign confidentiality agreements, follow a written information security plan, use multi-factor authentication and work only through the role-based access you grant.
Can we start with a trial?
Yes. Most engagements begin with a pilot batch or trial month so you can check quality and communication before committing to more volume.
Often paired with this service
Fractional CFO & Advisory
Part-time CFO support: cash flow forecasting, budgeting, pricing, KPIs and growth planning without a full-time hire.
Learn moreOutsourcing ServicesAccounts Payable & Receivable Outsourcing
Bill processing, vendor payments, invoicing, collections follow-up and cash application, handled on schedule with clear approval controls.
Learn moreAccounting & BookkeepingFinancial Statements & Reporting
Compiled financial statements and management reports for lenders, investors, boards and owners.
Learn moreOutsourced Accounting Department in every state
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- Washington, D.C.
- West Virginia
- Wisconsin
- Wyoming
Popular cities
- Birmingham, AL
- Anchorage, AK
- Phoenix, AZ
- Little Rock, AR
- Los Angeles, CA
- Denver, CO
- Bridgeport, CT
- Wilmington, DE
- Jacksonville, FL
- Atlanta, GA
- Honolulu, HI
- Boise, ID
- Chicago, IL
- Indianapolis, IN
- Des Moines, IA
- Wichita, KS
- Louisville, KY
- New Orleans, LA
- Portland, ME
- Baltimore, MD
- Boston, MA
- Detroit, MI
- Minneapolis, MN
- Jackson, MS
- Kansas City, MO
- Billings, MT
- Omaha, NE
- Las Vegas, NV
- Manchester, NH
- Newark, NJ
- Albuquerque, NM
- New York City, NY
- Charlotte, NC
- Fargo, ND
- Columbus, OH
- Oklahoma City, OK
- Portland, OR
- Philadelphia, PA
- Providence, RI
- Charleston, SC
- Sioux Falls, SD
- Nashville, TN
- Houston, TX
- Salt Lake City, UT
- Burlington, VT
- Virginia Beach, VA
- Seattle, WA
- Washington
- Charleston, WV
- Milwaukee, WI
- Cheyenne, WY
Get help with outsourced accounting department
Book a consultation and get a clear plan for your taxes and books, wherever you are in the U.S.