Accounts Payable & Receivable Outsourcing
Bill processing, vendor payments, invoicing, collections follow-up and cash application, handled on schedule with clear approval controls.
How BATS handles accounts payable & receivable outsourcing
Payables and receivables decide whether cash arrives on time and bills get paid correctly. BATS runs the day-to-day AP and AR work for businesses and for accounting firms' clients: entering and coding bills, preparing payment runs for your approval, issuing invoices, following up on overdue accounts and applying cash. You keep approval control and gain a predictable, documented process.
We work with clients in all 50 states and Washington, D.C., so state-specific rules are covered whether you are in one state or several.
Who this is for
- Growing businesses whose owners still process bills and invoices themselves
- Companies with overdue receivables and inconsistent follow-up
- Accounting firms offering AP/AR to their clients
- Businesses preparing for an audit, a loan or a sale that need clean subledgers
Everything covered in this service
Bill capture, coding and three-way matching where purchase orders are used
Payment runs prepared for your approval, never released without it
Vendor statement reconciliations and W-9 collection
Customer invoicing and recurring billing
Collections reminders and aging reports
Cash application and month-end subledger reconciliation
The paperwork behind accounts payable & receivable outsourcing
| AP aging report | Bills due and overdue by vendor |
|---|---|
| Payment run proposals | Batches prepared for your approval |
| AR aging report | Customer balances and overdue invoices |
| Collections log | Reminders sent and responses received |
| Vendor reconciliations | Your records matched to vendor statements |
| Weekly cash summary | Expected receipts and payments |
What we'll need from you
Have these ready and your first meeting goes much faster. Don't worry if something is missing; we'll help you find it.
- Accounting software and bill pay access
- Approval limits and approvers
- Vendor list and payment terms
- Customer list, pricing and billing terms
How it works, step by step
Review the current process
We document how bills and invoices flow today and where approvals sit.
Set up controls
We agree approval limits, payment days and who signs off on what.
Run the cycle
We process bills and invoices daily or weekly and prepare scheduled payment runs.
Report
You receive aging reports, cash summaries and a list of anything needing attention.
Why clients choose BATS for accounts payable & receivable outsourcing
Your brand, your clients
We work behind the scenes; you keep the relationship.
Your systems and standards
We follow your checklists, software and review process.
Security first
Confidentiality agreements, a written security plan and role-based access.
Flexible capacity
Scale up for tax season and down afterward, or keep dedicated staff year-round.
Accounts Payable & Receivable Outsourcing FAQs
12 answers to the questions clients ask us most. Don't see yours? Ask us directly.
Will you be able to send payments without approval?
No. We prepare payment batches and you, or someone you designate, approves them in your banking or bill pay system.
Which tools do you use?
We work in your accounting software and common bill pay and invoicing tools such as Bill.com, Ramp and the built-in features of QuickBooks Online and Xero.
Do you contact our customers about overdue invoices?
Only if you want us to. Many clients have us send polite reminders under their company name, with escalation to them for difficult accounts.
Can you collect W-9s and prepare 1099s?
Yes. We collect W-9s as vendors are set up, which makes year-end 1099 filing much faster.
How does this fit with our bookkeeping?
AP and AR feed straight into the monthly close, so it pairs naturally with our bookkeeping service.
How do you prevent duplicate or fraudulent payments?
We check bills against existing records, verify changes to vendor bank details directly with the vendor, and never release payments without your approval.
How often do you process bills and invoices?
We agree a rhythm with you, usually daily entry with weekly or twice-monthly payment runs.
Can you set up recurring invoices?
Yes, including recurring billing, automatic reminders and online payment links where your software supports them.
Can you work with our existing approval workflow?
Yes. We fit into the approval tools and limits you already use, or help you set them up.
Who is the outsourcing service for?
CPA and EA firms, bookkeeping practices and businesses that need dependable accounting capacity without hiring more full-time staff.
How do you protect confidential data?
We sign confidentiality agreements, follow a written information security plan, use multi-factor authentication and work only through the role-based access you grant.
Can we start with a trial?
Yes. Most engagements begin with a pilot batch or trial month so you can check quality and communication before committing to more volume.
Often paired with this service
Outsourced Accounting Department
A complete finance back office: bookkeeping, AP/AR, payroll coordination, monthly close and reporting, run by one team for a fixed monthly fee.
Learn moreAccounting & Bookkeeping1099 & W-2 Filing
Year-end 1099-NEC, 1099-MISC and W-2 preparation and e-filing, with W-9 collection and TIN matching.
Learn moreAccounting & BookkeepingBookkeeping Services
Monthly bookkeeping, bank reconciliations and financial reports so your numbers are always current and tax-ready.
Learn moreAccounts Payable & Receivable Outsourcing in every state
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- Washington, D.C.
- West Virginia
- Wisconsin
- Wyoming
Popular cities
- Birmingham, AL
- Anchorage, AK
- Phoenix, AZ
- Little Rock, AR
- Los Angeles, CA
- Denver, CO
- Bridgeport, CT
- Wilmington, DE
- Jacksonville, FL
- Atlanta, GA
- Honolulu, HI
- Boise, ID
- Chicago, IL
- Indianapolis, IN
- Des Moines, IA
- Wichita, KS
- Louisville, KY
- New Orleans, LA
- Portland, ME
- Baltimore, MD
- Boston, MA
- Detroit, MI
- Minneapolis, MN
- Jackson, MS
- Kansas City, MO
- Billings, MT
- Omaha, NE
- Las Vegas, NV
- Manchester, NH
- Newark, NJ
- Albuquerque, NM
- New York City, NY
- Charlotte, NC
- Fargo, ND
- Columbus, OH
- Oklahoma City, OK
- Portland, OR
- Philadelphia, PA
- Providence, RI
- Charleston, SC
- Sioux Falls, SD
- Nashville, TN
- Houston, TX
- Salt Lake City, UT
- Burlington, VT
- Virginia Beach, VA
- Seattle, WA
- Washington
- Charleston, WV
- Milwaukee, WI
- Cheyenne, WY
Get help with accounts payable & receivable outsourcing
Book a consultation and get a clear plan for your taxes and books, wherever you are in the U.S.